Matrix Research, Inc.
  • 20-Sep-2017 to 19-Oct-2017 (CST)
  • Dayton, OH, USA
  • $12-$16
  • Hourly
  • Full Time

Administrative Assistant/Purchasing & A/P Clerk


Location:    Dayton, OH (Beavercreek area)

Position Type:  Entry Level, Fulltime

Overtime Requirements:  Occasional overtime may be required in this position.

Physical Requirements:   Ability to lift files, open filing cabinets, bend or stand as necessary, some lifting of mail, packages, and office supplies.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.


  • High School Diploma or equivalent - completed college level accounting classes highly desirable.
  • Associate's degree in Accounting-related studies may waive experience requirement.

Experience:  1-3 years relevant experience

Purchasing/AP Duties and Responsibilities:


  • Track purchase order delivery schedules, document receipt of procured items, and document receipt of vendor invoice
  • Coordinate and communicate purchasing actions, order lead-time, back-order status, and delivery with purchase requestor
  • Prompt entry and maintenance of records related to materials purchase; to include purchase orders, packing slips, and vendor invoices
  • Properly code and file accounting documentation to ready vendor payment
  • Process vendor payments
  • Timely credit accounts reconciliation

Administrative Support Duties:

  • Manage Matrix reception area (ex. prompt friendly greeting, direct visitors in a professional manner, etc)
  • Coordinate and provide arrangements for office meetings, conferences, and social engagements as required
  • Receive, sort, and disperse incoming mail/packages daily. Coordinate pick-up and delivery of mail services (UPS, Fed-Ex, etc)
  • Supervise maintenance of office equipment (ex. copier/fax, phone system, etc)
  • Oversee day-to-day operations of the office/laboratory facility (ex. HVAC, plumbing, general maintenance and repairs around the office, etc)
  • Assist Matrix staff with clerical duties as required (scanning, photocopying, collating, faxing, filing, etc.)
  • Promptly complete additional duties and projects as assigned

Other Requirements and Competencies:

  • Proficient in Microsoft Excel
  • Proficient in a professional accounting software program such as QuickBooks, Unanet, Peachtree or other similar accounting software tools
  • Must show basic knowledge of accounting principles
  • Ability to communicate limited accounting information to staff
  • Ability to work with diverse staff personalities in a friendly professional manner
  • Strong verbal and written communication skills
  • Demonstrate accurate and timely work completion
  • Position requires prioritizing and planning work activities for efficient use of time
  • Desire independent judgment skills to execute work tasks, solve problems in purchasing, and basic accounting duties
  • Adaptable to changes in the work environment, manage competing demands, and ability to deal with frequent changes, unexpected events, and short notice tasking
  • Ability to follow instructions, respond to management direction, and seek performance feedback to ensure satisfactory performance
  • Effectively apply received feedback to improve efficiencies
  • Skill and willingness to complete diverse administrative tasks as assigned by staff members
  • Adhere to company procedures and policies with minimal autonomy
  • Ability, or willingness to learn, to operate forklift equipment is a plus


This job description is designed to provide general guidance in job tasks and is not meant to be all-inclusive. As business demands and needs change, the essential functions of this position may be updated to reflect the needs of Matrix Research, Inc.


We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, marital status, gender identity, sexual orientation, disability, national origin or any other protected class set forth by federal or state law.


Matrix Research, Inc.
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